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You want to choose a date that will allow the most people possible to attend, not conflict with holidays and vacation time, and will work for you and your event organizers. When choosing an event date, you want to steer clear of times when people typically vacation or their children have school breaks. People are less likely to attend your conference during these times as they likely make plans each year with their families. Some dates to avoid:. Most conferences start on Wednesday or Thursday and run through Sunday.
Wednesday events are typically welcoming type events. I need a date for an event makes more sense for those who have to request time off work. It is much easier to request three days off and take the weekend than to request five days off during the week. Also, if you plan welcoming events on Wednesday and closing events Sunday morning, those who can only afford to take a day or two away from their offices can still attend on Friday and Saturday and get something out of the event.
In a report gathered by the International Association for Political Science Students about best practices for conferences, the authors suggest that the best dates for conferences tend to be September, April and May. This is smart because the weather is mild during these months, keeping travel issues at a minimum. That may limit your options on which date you choose. You have two choices. You can plan your event around the dates the hotel has available, or you can change I need a date for an event you plan to hold your event.
By learning ahead when the location might be available, you can better plan for a date that will work best for you and for your attendees. Talk to those who will be the biggest help in planning your event and find out when they are available to attend and help you out. It will be next to impossible to hold a successful event if only half of your volunteers are available to help you set up and keep things running smoothly. Once you have a handful of dates, you can begin to narrow it down further by looking at holidays, other events, weather patterns and even what date is best for you and your team.
Topic you might be interested in: Finding an Event Venue. Next. Watch Out for Vacations When choosing an event date, you want to steer I need a date for an event of times when people typically vacation or their children have school breaks. Some dates to avoid: Any major holiday June and July when kids are on summer break During back-to-school in August During another major convention in the industry Choose Days that Make Sense 2.
Some Months Are Better In a report gathered by the International Association for Political Science Students about best practices for conferences, the authors suggest that the best dates for conferences tend to be September, April and May. Consider the Schedule of Planners and the Keynote Speaker Talk to those who will be the biggest help in planning your event and find out when they are available to attend and help you out.
About the Author: Lori Soard. Lori shares the great ideas, tips and tricks we here at Attendee Events have learned over the years of marketing, managing and attending events. Lori is the content editor and publisher of many of the articles here at Attendee Events. She's worked as a freelance writer and editor for more than 21 years, covering a of topics about small business and planning.
Her work has appeared in newspapers, magazines, and online. She is also a published novelist. Related Posts. December 5th, 0 Comments. November 4th, 1 Comment.
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